What are the Perks of Outsourcing Corporate Accommodation?

Whether you run a small or big business, business travel is an essential investment. Every year, thousands of officials travel alone or in groups for business purposes. After wages, corporate and hotel accommodations are usually the highest cost in managing an organisation. Online booking and payment for lodging, choosing the most suitable hotel and arranging transportation at the best available price takes a lot of work. 

As a result, many firms are taking advantage of outsourcing their travel and accommodations. 

There are many reasons why outsourcing the management of your corporate accommodation plan may make sense.

What Does Outsourcing Mean in Corporate Accommodation?

Outsourcing means companies hire other companies or agencies to handle activities related to business stays in various cities and MICE operations on their behalf. They save a lot of time by outsourcing services, allowing them to focus on their main business tasks. Thus organisations increase their company capacities, which allows them to function better than before.

For example, suppose your company employees are going on a business trip, and you must manage various stays in multiple cities. This will include their lodging, food, meetings related to local travel etc., which is quite a cumbersome and time-consuming task. In that case, hiring a hospitality service to book suitable hotels and transportation will save you time searching for good accommodation and cabs. Furthermore, you can concentrate on your core business tasks by taking advantages of outsourcing.

Outsourced hospitality services in your program work to simplify the hotel booking system, process monitoring, supervise safety, bargain better on the company’s behalf, and improve employee satisfaction. They can manage accommodations management efforts, serve as your internal point of contact, and establish and implement a hotel booking strategy.

Now let us focus on some major benefits of hiring corporate accommodations agency.

Advantages of Outsourcing Corporate Accommodation

Outsourcing your corporate hotel booking to a professional hospitality agency may save your company time and money.

1. Optimising the Hotel Booking Process

A professional, qualified and experienced team manages all your accommodation needs when you utilise the advantages of outsourcing. This implies that operations may be more readily simplified rather than having many persons within your workforce involved in reserving hotel rooms and booking cabs or taxis. You save costs and still get the best business stays in the cities.

2. Monitoring Performance

Setting and assessing performance is easy when you just interact with one hospitality agency, allowing you to see what works and what fails at a single glance. Skilled hospitality services provide detailed reports facilitating more transparency about your company’s travel and accommodation costs which is one of the significant advantages of outsourcing. 

3. Tracking and Managing the Accommodation Budgets 

It might be difficult to guarantee that multiple employees remain on budget and follow business standards when arranging corporate travel. It can be professionally managed by engaging with a professional hospitality firm, which will make policies to track your budget during a business trip. You can also lay down budgets accordingly for the coming year’s travels.

4. Increase Employees Productivity

Your staff can concentrate on their work when they don’t have to spend more time planning transportation and accommodations. It can increase productivity since employees will not be disturbed by getting involved in conflicts that often take hours to resolve. Alternatively, they can do the tasks they have been recruited for by taking advantage of outsourcing. The professional hospitality agency will be on the toes to liaison with hotel backend teams and can networks. 

5. Cost-effective Travel 

Cost-effectiveness is one of the most significant advantages of outsourcing. Outsourcing your corporate travel and accommodation might help you save a lot of money, and you can save up to half the expense of employing an agency for the same role. Most hospitality businesses have schemes and discounts secured with vendors and accommodation providers, and working with them allows you to take advantage of these reductions and save money, consequently.

6. Solve the Transport-related Problem

Suppose an employee stays in a hotel that is not close to the business event or conference. In that case, they can seek the advantages of outsourcing, as an experienced hospitality agency will know how to manage local transportation through their existing network most efficiently and cost-effectively. This decreases the risk of a transportation and hotel booking mistake resulting in a budget blowout or other unwanted outcomes.

7. Save Time with Technology

A good hospitality agency takes advantage of technology. Online hotel and cab booking tools serve to streamline the hotel booking process and provide access to the lowest prices on accommodation and travel. This not only saves your company money, but it also saves time because you know your staff are taking advantage of outsourcing with the quickest booking services. 

8. Reducing Risks

Employees usually make their lodging arrangements in organisations without supervisors. When employees book accommodations without understanding what they are doing, there is a safety problem. Furthermore, you will almost certainly overpay for accommodation and obtain little or no information about other people’s booking experiences. Was the hotel you booked close to the location of business? Did the hotel provide breakfast or internet access? These insights are necessary for you to retain valuable data.

Here employees can use the advantages of outsourcing. Outsourcing may reduce risk and deliver security, savings, and peace of mind without the burden of managing it yourself.


Keep these advantages of outsourcing in mind while booking accommodation for your business travel. Hiring an expert hospitality service will manage the lodging and transportation booking programme in the organisation’s travel strategy, allowing you to save money while still receiving a higher quality of service. Outsourcing your hotel booking enables businesses to focus on the key business tasks required for their company’s overall success.

Xenial India is a technology-driven corporate hospitality service provider. Team Xenial India offers the best accommodation, MICE and transportation services across PAN India, to maximise the benefits for your business.

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